Use of Grant Condition(s) Field

These are conditions that should be added, when applicable, to the proposal record. Although some of these conditions should ideally be added by program staff, it is the Grants Officer who is responsible for checking that the all the appropriate conditions are present. In Budapest, some grant conditions will trigger the insertion of specific language into the grant agreement.

Audit recordkeeping: This condition triggers the insertion of this language into certain grant contracts:During the same period, the Grantee shall, if requested by OSF, have an independent audit performed on the entire organization at the expense of OSF. Such an audit shall include, and shall so indicate in the audit report, the OSF portion of the Grantee’s operations.

Contingent grant: This should be selected when the grant has a contingent component.

Creative commons licensing: This should be selected if the grant agreement contains a creative commons licensing clause.

Detailed reporting needed: This condition triggers the insertion of this language into certain grant contracts: FURTHER FINANCIAL AND NARRATIVE REPORTING REQUIREMENTS [Reporting based upon the full project budget which the grant contributes to on a partial basis] Grantee shall provide financial reports covering the entire Project of Grantee as described in the proposal and budget referred to herein when submitting its reports regarding the Project.[Reporting based upon the full organizational budget] Grantee shall provide financial reports covering the entire organization of Grantee in addition to and together with the financial reports regarding the Project.

Economic sanctions and export controls: This should be selected if the grant involves activity regulated by OFAC or another official sanctions regime.

Endowment: This should be selected if the grant is wholly or partially to fund an endowment.

Expenditure Responsibility: This should be selected if the grant is subjected to the Expenditure Responsibility rules.

Fiscal agent: This should be selected if the grant is being paid through a fiscal agent.

Key personnel: This condition triggers the insertion of this language into certain grant contracts: KEY PERSONNEL The grant is awarded with the condition that KEY PERSON NAMES AND POSITIONS shall beconsidered key personnel for the Project and may not be replaced by the Grantee in their respective positions without prior approval from OSF.

License: This condition triggers the insertion of this language into certain grant contracts: LICENSE The Grantee hereby grants FOSI and the Open Society Foundations a perpetual license to use all intellectual property created within the scope of the Project (“Works”) internally or for their own non-commercial purposes. ADDITIONAL LICENSE [Note: If this provision is used, you must define “products and materials related to the Project” as the “Works” in the first sentence of the general “License” provision above.] In addition, the Grantee hereby grants FOSI and its licensees an irrevocable, fully paid-up, worldwide, nonexclusive, and royalty-free license in perpetuity to use, reproduce, distribute, publish, publicly perform, publicly display and make derivative works of, and otherwise modify and otherwise use a portion or the entirety of the Works on, in, or through any media, whether now known or hereafter invented for their own other non-commercial purposes, as determined by FOSI in its sole discretion. The Grantee hereby covenants, represents, and warrants to FOSI that the Works are or (as to future Works to be created) will be original to the Grantee or derived from materials to which the Grantee has obtained all required licenses, and that no third party has such right or claim that would limit, preclude or exclude the acquisition or exercise of the rights of either OSI or any foundation within the Open Society Foundations network of foundations, nor do they contain any matter that is libelous or obscene. The Grantee hereby agrees to indemnify and hold harmless FOSI, and its current and former trustees, officers, staff members, assignees, agents, and licensees, from and against any losses, costs, expenses (including reasonable attorneys’ fees), judgments, and damages resulting from any claim or action arising out of a breach of any representation, or warranty in this Agreement.

Matching requirement: This should be selected if any portion of the grant is conditional upon a matching requirement.

Payment schedule: This condition doesn’t currently mean anything, as all grants and all grant agreements contain a payment schedule.

Rapid response: This should be selected if the Rapid Response mechanism has been invoked.

Real estate, equipment: This should be selected if the grant involves the purchase of real estate or capital equipment.

Recoverable: This should be selected if any portion of the grant is required to be paid back by the grantee.

Reserve fund: This should be selected if the grant is being funding through the Reserve Fund process.

Open Society Advised Fund: This should be selected if the grant is to fund a donor-advised fund or another fund described as an Open Society Advised Fund in GMSG guidance.

Roll-back of proposal Stage and Status

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