Receiving and Logging In Proposals

Programs receive proposals by one of these methods or any combination:

1)Unsolicited through

2)Open call/competition on

3)As a reply to a targeted e-mail with unique URL for the application to be submitted via the portal

4)By e-mail, mail, fax, etc.

A new proposal can be entered to FC by OSF staff on behalf of an applicant (4) or created by an applicant through the portal (1, 2, 3). Note that before a proposal is created, an organization and one or more contact records must be created for the applicant either on the portal or in FC.


Applicants can submit their inquiries and proposals on the Grantee Portal. The Grantee Portal ( ) gives non-FC users a window into certain areas of FC. All contacts in FC have the ability to request a password, which establishes a Portal account.

By default, all Portal accounts give read/write access to the user’s contact information and organization information (except for the organization’s legal name) through the portal. Portal users are also able to add new bank accounts to organizations and edit existing bank account information. They are prevented from deleting existing bank accounts however.

When a portal user is granted Portal Permissions for a proposal, they will have read-only access to the information on the proposal record. If the proposal has not yet been submitted, they will be able to edit the proposal and submit it to OSF.

Language instructing and requiring grantees to register for an account is generally included in grant letter templates. Registration is mandatory for U.S. Programs and failure to do so is a basis for the initial payment on a grant to be placed on hold. For other programs, this policy is enforceable at the program’s discretion. An analysis of the location of account holders found that connectivity is a limited constraint on grantees’ ability to use the portal. Aside from places in Africa and among refugee populations of Burmese in third countries, programs can reasonably assume that their grantees have email and the ability to access the internet.


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