New York Process

Grant agreements are prepared by the grants officer and then sent to the OSF signatory for signature through DocuSign. For these grants, the accrual is created automatically at the time of OSF signature. Grant agreements not signed through DocuSign require a manual procedure by the grants officer (the “dummy” DocuSign envelope), in which a document is sent through the DocuSign process to be “signed” by the grants officer (with no routing for countersignature), triggering the accrual. Sometimes the actual grant agreement is used, other times a blank document is used. When the grant agreement is countersigned by the grantee through DocuSign, the grants officer gets a notification and then proceeds to release the first payment, provided that the grantee has no overdue reports. This practice varies by program: some programs prefer to initiate even first payments.

Subsequent payments are released upon request from the program staff in FC typically after the reporting requirements are completed.


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