Retention Policy

The OSF record retention policy provides general guidelines for retention of foundation records as well as procedures to follow for destruction of grant documents.

Grants Management in Budapest has the following record retention schedule:https://karl.soros.org/offices/budapest/referencemanuals/records-management/osi-records-management-guidelines/hesp-records-retention-schedule/osi_bp_records_retention_payroll_personnel_finance.pdf/

Any paper grant files continue to follow this retentions schedule. For electronic grant files in FC, OGM does not actively dispose of records per the record retention schedule.

Following the end of each fiscal year, US private foundations such as OSI-NY and FPOS are required by the IRS to file the 990-PF tax return. Our fiscal year end of December 31 means a May 15 filing deadline, which can be extended 90 days to August 15 and once again to November 15 (FPOS’s and OSI’s de factofiling deadline).

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