Office of Grants Management
The Office of Grants Management (OGM) oversees legal and administrative compliance and effects responsible stewardship for the global grant-making activity of the Open Society Foundations. The office improves and streamlines grant-making operations through the adoption of innovative technologies and industry best practices. OGM educates and guides OSF staff and grantees on grant-making operations, encouraging timely processing of grants. It responds to the foundation's needs for compliance and information by managing the daily flow of grant-related data and documentation for OSF's grants.
The Office of Grants Management was created at the end of the 1990s after the Office of General Counsel hired a consultant to engage in a project to recover overdue reports from international grantees (“the Lookback Project”). This consultant became the first director of the GM department in New York. At the same time, a parallel grants management department was created in Budapest. After the departure of the director in New York, Grants Management was put under the Finance umbrella. Budapest Grants Management staff were made employees of AdminConsult Rt. (later AdminConsult Zrt.), a company created to house administrative departments providing services to OSI Budapest. AdminConsult Zrt. was subsequently renamed AdminGroup Zrt.
The Director and Deputy and Associate Directors provide oversight and supervision to the department. Core supervisory functions include: troubleshooting and decision support to grants officers in day-to-day operations, coordination and special projects with other operational functions (accounting, legal, systems), coordination between offices in New York, Budapest, Washington, Barcelona, Baltimore and London related to grant making operations, provision of management information and other support to OSF’s senior management.
Grants Officers are assigned a portfolio of programs awarding a total of about 120-140 grants each year and are responsible for administering those awards from submission for compliance review through grant closeout. Responsibilities include:
•Conducting pre-award due diligence to ensure that grants are consistent with tax regulations and foundation policies
•Preparing, issuing and monitoring grant agreements, payments, and amendments
•Monitoring grantee reporting requirements and evaluating grantee narrative and financial reports to ensure administrative and legal compliance
•Providing ongoing orientation and training for staff on legal, business and system requirements for grant processing
•Working with legal department to develop and maintain templates used by program staff for grant agreements and formal correspondence
•Maintaining grant data in the Foundation Connect (FC) database and providing necessary reports and analysis