Grantee Communities Portal Managing open grantsWhat kind of amendment can I ask for?

What kind of amendment can I ask for?

If you have received a grant agreement that you have countersigned, and you want to request a change to the terms of the grant, below is a list of the types of amendments you can request.

Type of change What it means
No-Cost Extension More time to complete grant activities. 
Other Report Date Do you need to request a change in report due dates?

If so, enter new report due dates in the narrative description below and tell us why you are requesting a revised reporting schedule.

Depending on the type of grant you received and if your revised dates are approved, you will either receive a simplified notification that your request was approved or you will receive an amendment letter for your countersignature.

Payment Date Do you need to request a change in payment dates outlined in the original agreement?

If so, please submit a revised payment schedule along with a brief narrative justification.

If your revised payment schedule is approved, you will either receive a simplified notification that your request was approved or you will receive an amendment letter for your countersignature.
Budget Modification Do any of the scenarios apply to your budget modification request?
  • Add a new budget line item
  • Adjust existing allocations more than the permissible percentage indicated in your agreement
  • Re-allocate additional funds to Salaries and Benefits
If your request falls in one of these categories, submit a revised budget in the attachments section, and complete the narrative field justifying the request.

If your request is approved, you will either receive a simplified notification that your request was approved or you will receive an amendment letter for your countersignature.

Please keep in mind that budget modifications do NOT involve additional funds to an awarded grant. If you would like to request supplemental funds for your project, please send a message to your program contact.
Scope of Work Do you want to make a substantive change to the grant activities? Are there new constraints in your operating environment that necessitate a change in your approved activities?

If so, choose Scope of Work. Please provide a narrative description of the proposed changes as well as a justification for the revised scope of work and a revised budget that reflects costs associated with your new activities.

If your request is approved, you will either receive a simplified notification that your request was approved or you will receive an amendment letter for your countersignature.
Unspent Funds Do you have unspent funds due to savings or exchange rate gains?

If you want to use the funds for other activities that are related to the approved grant, provide a brief narrative description of the activities, and a summary budget of how the unspent funds will be spent.  

If your request is approved, you will either receive a simplified notification that your request was approved or you will receive an amendment letter for your countersignature.
Other  If you are requesting a change that does not meet any of the criteria described above, please chose “Other.” Include an explanation of your request in the narrative description field, and attach any relevant documents that support your request.
Examples include, but are not limited to:
  • Change of grantee’s legal name
  • Change of grantee’s tax status
  • Change of fiscal agent
  • Removing a fiscal agent
  • Spinoff of sponsored project
  • De-obligating grant funds
  • Reducing a grant period
  • Termination